Wayne State University Jobs

Administration Manager, Center for Behavioral Health and Justice (CBHJ)

Wayne State University is searching for an experiencedAdministration Manager, Center for Behavioral Health and Justice (CBHJ)at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

This position will help support the Director of the Center for Behavioral Health and Justice. This center supports numerous grants and is composed of forty-five employees and is a grant funded role. The Director requires assistance with numerous upper-level administrative tasks and operational processes.

Assist the Director of Operations with developing policies, procedures, and business processes that improve the overall operational process within the unit. Recommend and assist with implementing new business methods especially those that take advantage of technological advances to streamline personnel functions. Review and approve all timesheets.

Assist with problem-solving for higher-level issues, as delegated by the Director, to adhere to the University policies and procedures for HR and finance. Resolve issues relating to personnel. Support personnel activities and paperwork processing for the Center including onboarding, and offboarding.

Assist center with the interpretation of HR and finance. Serve as a resource for and liaison to other University units to interpret policy, resolve disputes, and maintain professional relationships among units and departments.

Manage and coordinate all purchase requisitions and payments to external vendors and train on University policy and procedures for maintaining fiscal compliance within the unit. Serve as P-Card Coordinator. Processes all honorariums, stipends, amendments, and addendums across all projects and Personal Services Contracts. Review and approve all travel requests. Collect, prepare, and process supply and equipment orders

Manage grant end date process by ensuring that end date and other notifications are provided to the research community on a timely basis.

Oversee details for CBHJ-related events in tandem with the General Operations Program Assistant including luncheons, meetings, workshops, and events including budgeting, invoices, ordering, parking arrangements, and travel arrangements for guests, etc.

Perform other related duties as assigned.

Qualifications:

Education Bachelor's degree

Degree in Business or Higher Education Administration/Management, Human Resources or a related field from an accredited college or university

Experience Intermediate (3 to 4 years job-related experience)

Experience in Human Resources and budgeting

Advanced working knowledge of University Policies and Procedures is preferred.

Knowledge, Skills, and Abilities

Understanding of organizational structure, mission, and objectives. Able to build extensive knowledge of university academic and non-academic policies and procedures, as well as collective bargaining agreements. Looks for ways to improve processes and quality while maintaining compliance.

Demonstrated ability to work effectively with a diverse range of stakeholders to oversee personnel operations and workflow. Collaborates effectively with colleagues to gain full understanding of each project and desired outcome. Able to produce high-quality and consistent results with the assistance of team members. Provides support to teammates when tackling complex projects.

Ability to identify, intervene, and resolve complex and unusual personnel problems or discrepancies. Able to analyze, review, and verify the accuracy of data and information. Able to work collaboratively with others to resolve and correct issues. Performs work tasks with diplomacy and close attention to detail.

Ability to manage multiple projects, develop and implement realistic and strategic action plans, meet strict deadlines, and use good judgment. Ability to cope effectively with a fast-paced environment, in which changes and delays are common.

Ability to exercise a high degree of initiative and sound judgment in decision-making to achieve college goals and objectives.

Strong level of ethics and professionalism. Ability to maintain strict confidentiality of sensitive information and situations.

Maintains neutrality and listens actively to stakeholders. Uses positive influence to guide others through change to achieve results that are in the best interest of the university.

Excellent written and oral communication skills. High proficiency in editing documents for accuracy, grammar, spelling, and context. Able to summarize and present complex information effectively in professionally prepared documents or presentations.

Proficient in the use of Microsoft productivity software including, but not limited to, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Experience with the University's Banner software system for finance and HR.

School/College/Division:

H13 - School of Social Work

Primary department:

H1304 - Behavioral Health & Justice Center

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Salary minimum: $56,700

• Salary hire maximum: $75,590

Working conditions:

Hybrid schedule. Normal office environment.

Job openings:

• Number of openings: 1

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.